Why universities are recruiting PhD students

There is a lot of debate about whether we are training too many PhD students (given the demand for academic labour) or too few (given the needs of the so-called knowledge economy).

At an individual level, plenty of unemployed PhDs are wondering how they ended up in such a precarious labour market position and why no one warned them.

If you are considering a PhD, here are a few things you should consider about the people giving you advice.

Chances are no one has even considered what you might do with your PhD

That’s right.

In my experience, very few academics give much thought to the employment prospects of their students.

Sure, when considering the course as a whole, and especially when writing copy for the web site or a recruitment brochure, they might give some thought to what students might go on to do with a degree in their area.

And many academics care about the success of individual students.

Academics usually don’t have any more information about the wider labour market than anyone else. And our knowledge of labour market conditions is always greater when we are looking for work than when we are ensconced in a relatively secure position.

Academics are not alone in this. An engineer friend of mine recently told me that when the high-tech sector started to collapse he realized he hadn’t updated his resumé for about 7 years. He only realized this at the point when he, personally, lost his job even though he was not in the first round of layoffs.

Assume that any particular academic’s knowledge of careers is limited. It certainly is not at the front of their minds when they are talking to you about the possibility of entering a PhD program.

What are they thinking about?

If they aren’t thinking about your career prospects, why would they recommend that you consider a PhD?

Your intellectual strengths as abstract qualities

A professor might recommend that you consider graduate study because they are impressed with your intellectual abilities and think you would make a fine researcher.

They might see a bit of themselves in you. They have had considerable satisfaction in their own educational and career path and thus recommend this as something you might also enjoy.

They might even see the potential for you to make important contributions to the advancement of knowledge in the field.

Their own interests

Many academics find teaching graduate level courses more intellectually stimulating than teaching undergraduates.

Graduate students that they supervise may be an important part of their intellectual community. Colleagues tend not to be working in the same areas and graduate students can provide a community of intellectual peers with whom to have in depth discussions about their (and your) research.

In some disciplines, graduate students are essential to the research success of academics. Graduate students assist in the collection and analysis of data, and co-authored papers are a staple of the professor’s own publications list.

In all cases, they want to recruit the best students they can. If a professor is being enthusiastic, take it as a compliment. They tend to be fussy.

Their institutional interests

Departments and universities that have graduate programs are more prestigious. Universities have aspirations and the development of graduate programs is often part of the plan to achieve those aspirations.

Departments sometimes resist these developments but they are not the final decision makers. Once programs are established they are then required to recruit students.

Every student comes with dollars attached, whether tuition fees or government funding or some combination of the two. Balancing departmental budgets often involves recruiting certain numbers of different kinds of students.

Actually, most academics won’t have this stuff at the front of their mind either. In fact many of them really dislike thinking about the budgets at all. Every job has aspects we don’t like but have to do anyway.

No one else knows what is right for you

No one is trying to intentionally mislead you.

In fact, many academics are conflicted about the various interests at play and worry about the prospects for their graduate students.

The “right” response to these conflicts is not obvious. No individual is responsible for the structure of the system.

You have to look out for your interests

Before you can evaluate your options, you need to know what you want and need.

You won’t be able to wave a magic wand and have all your needs and wants met.

But knowing what you want and need is the only sound basis for evaluating various opportunities that arise, and for selecting activities that might create opportunities.

Posted in Career Planning | Tagged , , , | 4 Comments

Planning for a saner teaching workload

Are you in the middle of finalizing your course outlines (or syllabi, depending where you live) for the autumn term?

Whether you are planning a course from scratch or updating one you’ve delivered before, you need to get things organized by the end of this month.

Out of bureaucratic craziness can come some helpful tools

As you know, my academic career was in the UK. One of the frustrations of being an academic in the UK is the level of bureaucracy surrounding course planning.

Not only does the university administration consider your course outline (tr. syllabus) to be a contract with the students, but there is a national process for assessing the quality of teaching in higher education institutions that requires a lot of record keeping.

As awful as the term “learning objectives” is, thinking about what you want your students to learn can make all the other decisions about your course design a lot easier.

  • Do you want them to learn a lot of facts about specific topics?
  • Do you want all students to know the same facts? Or is it okay if some students have detailed knowledge of one sub-topic and others of another?
  • Do you want them to learn some concepts or theory and then apply them to particular situations?
  • Do you want them to learn specific research skills? For example, do you expect them to use a database to find academic journal articles, select appropriate articles, and use them?
  • What do you want them to be able to do with the material you provide (in lectures, readings, etc.)?

Knowing what you want students to learn (and it’s probably a combination of things) enables you to figure out

  • What content is essential, and what is optional;
  • what types of activities might best help them learn these things
  • how best to assess whether they have learned these things

The benefits for students

Whether you are required to do so or not, making your objectives clear to the students benefits them.

Students get a clear indication of what exactly is required. This is especially important if you have students that have a fact orientation and you have a concepts orientation.

Be transparent about the relationship between the assessment and the learning objectives. Sometimes bright students work really hard doing all the wrong things and then wonder why they got mediocre marks.

If you have an exam, the learning objectives provide a structure for their revision.

The benefits for you

The main benefit for you is that it makes decision making easier.

Many of those decisions are ones you are making now:

  • what topics to cover
  • what textbook to use (if any)
  • what (other) readings to assign
  • how to assess the students

You also have to make decisions as you deliver the course

  • What do I need to prepare for tomorrow’s class?
  • Do the students seem to be getting it? If not, what can I do to help them?
  • How do I prepare students for this assessment? (either in class, or answering questions they ask in your office hours or by e-mail)
  • What grade do I give this essay? It’s well written, and this student obviously did a lot of work, but it really misses the point.
  • How do I explain this grade to this student? or to my colleagues?

Having clear objectives can save you time

You won’t waste time preparing material you didn’t need (or worse, material that just confused the students).

Your objectives will give you the confidence to stop preparing and move on to other tasks, without being distracted by worry that you haven’t prepared enough.

You will be able to mark papers more quickly while remaining confident that your marks are defensible because you are using clear criteria.

You will be able to engage positively with students who have questions (about content or grades) without being distracted by that gremlin that suggests that maybe you really were being arbitrary and unfair.

Need help?

Sometimes it is hard to articulate “learning objectives”.

These are, after all, things you learned ages ago and are now second nature (especially if you are teaching first or second year undergraduates).

Not only that but your training emphasized content knowledge and you might never have had learning objectives articulated to you before.

One of my superpowers is mind-reading.

I don’t really read minds but clients often think I do because I’m so good at listening to your rambling incoherent thoughts and drawing out objectives. I do it with grant proposals. I can do it with teaching plans.

If you think that would help, book a 1-hour coaching session.

Let me know that this is what you want to do in the “message to seller” field when you pay, along with a general sense of the subject of the course.

Posted in Teaching Skills, Work Habits | Tagged , , , , , , | Leave a comment

Managing your workload by creating containers

It’s easy for me to say that you need to learn to say no. The problem is that a lot of requests for your time and expertise are legitimate.

One way to get some control over how much time and energy you give to certain kinds of legitimate requests is to create a container for that kind of work.

Just as it is easier to store flour if you pour it into something with firm sides and a lid (so it doesn’t just flow all over the counter), some tasks can benefit from being contained in particular time periods or particular spaces.

Some activities already have containers

Some of your teaching related work is already in containers. There are scheduled blocks of time with scheduled rooms in which lectures and seminars happen.

Someone else even schedules those times for you, though you may have some input about preferred times and the nature of the spaces.

Departmental meetings and committee meetings will have a scheduled time, sometimes even set for the entire year.

(If a particular committee you are a member of doesn’t have a schedule of meetings, perhaps you can put agreeing a schedule on the agenda of the first meeting to help build a container.)

You can create containers for other activities

For all kinds of reasons, students may need to see you outside of class time. Setting a limited number of office hours when you will be available creates a container for this activity.

You can schedule blocks of time in your own calendar for other activities like teaching preparation, supervision meetings with graduate students, and writing.

You can also create spatial boundaries for particular types of work. For example

  • only meeting with students in your office during scheduled office hours
  • Writing in the same place every time (home office, university office, quiet coffee shop in your neighbourhood)

The benefits of containers

1. Containers set limits on how much time and energy you devote to a particular activity.

Think about your teaching. Having a fixed number of sessions per semester forces you to limit the material you will cover to fit into the container.

Creating a container for teaching preparation, forces you to decide what constitutes “prepared”.

2. Containers help make the activity more efficient

How often have you had scheduled office hours and no one comes?

And how often do students then ask questions outside of scheduled office hours?

If you make firm walls for your containers, more of the flour is going to be in the container and less of it on the counter.

I wrote more about this specific example back in November 2009. In particular, how setting boundaries can make it easier for students to ask you questions.

Similarly, you can create containers for writing that make use of your best writing time without getting to the point of forcing yourself to concentrate. Sometimes lots of small containers can be more effective than one big one.

3. Containers enable you to create good transitions

Bad transitions can really drain your energy. And jumping from task to task frequently creates a lot of bad transitions.

By creating clear containers for different activities, you can also create smooth transitions. You can even consider the transitions when creating the containers.

4. Containers allow you to do your best work

Having containers for all the other things you need to do means that you can really be present with whatever activity you are doing right now, without being distracted by gremlins that are worried about all the other things on your list.

When you only have 2 office hours a week, you can be fully present for the students during those hours. More engaged. Inviting, even.

When you know you have time scheduled for teaching preparation, you can really focus on your writing during your writing time.

You might need to experiment

Creating containers isn’t as easy as it looks.

Every time you set a boundary, some gremlin is bound to pop up grumbling about some horrible fate that awaits you if you do that: you’ll get bad teaching evaluations, people won’t like you, you won’t get promoted …

Figuring out the right size for containers and the best way to transition between activities can also take some trial and error.

If you need help, you might consider booking a coaching session. I can help you figure out what your priorities are, and what kinds of containers might help you do all the things you want (and need) to do. Maybe even come up with some strategies for dealing with the gremlins.

Posted in Work Habits | Tagged , , , , , , | 2 Comments

Learning to say “no”

David Phipps makes an excellent point in the comments on my last post, concluding

…you’re not THAT busy, it’s just that your job IS your life. It doesn’t have to be. Make a break. Take a breath. It doesn’t all need to get done. Learn to make choices.

I agree with him.

I know that academic workloads can be nuts. I’ve been an academic.

I also know that as an academic you have considerably more control over your work than many other professionals.

Autonomy has a downside.

You have to make decisions for yourself. And you have to take responsibility for the consequences of those decisions.

It’s hard to say no

You feel like you are letting someone down.

You are worried that saying no will annoy someone who has power to harm your career.

You grieve the loss of the possibilities a particular opportunity might bring.

You are also responsible for the consequences of not making a decision

When you stretch yourself too thin, you don’t do anything to your best ability.

The fact that your best ability is so fabulous means you might still be performing more than adequately even when overstretched.

But you know that it isn’t your best, and that is adding to the anxiety and fear that is pushing all this activity.

Saying no is saying yes

Saying no enables you to give more of yourself to the important things.

You will be able to deliver your fabulous best on the things you say yes to.

It enables you to be a better teacher for the classes you are teaching.

It enables you to be a better scholar and produce better work in the areas you are focusing on.

It enables you to make a better contribution to the committees you agree to serve on.

It enables you to be a better partner, parent, friend, sibling, child, neighbour, local community activist, …

It enables you to really relax and enjoy your holiday and return to your work (and life) refreshed and re-energized.

You have limited capacity.

Figure out what is important.

Get enough rest.

Your work is not your life.

You are not a cardiac surgeon. No one will die.

Posted in Academic Culture, Work Habits | Tagged , , , , , | 2 Comments

Managing your workload as a full-time academic

Overwork is rampant in academe.

Whether you are tenure-track, tenured, or some other kind of full-time (temporary or otherwise), the Tenured Radical has some of the best advice I’ve ever seen. It may seem harsh, but you are strongly advised to do everything she says.

Here are some snippets to tempt you:

Yeah, baby. The problem is, there is almost no one I know in academia who has a job description that would give them a reasonable sense of where a professor’s job begins and ends. Couple this with the reality of being tenure-track (or worse, a full-time visitor), which often seems like an endless exercise in pleasing everybody, all the time, in every way we can. Top it off with the fact that we learn early on not to complain about being overworked because some jackass will look at us piously and say, “You just have to learn to say no to things!” (subtext: say no — except to me) as if you are overworked because, somewhere along the line, you forgot to say your safeword.

How can this year can be different? How can you create a plan of action that will make this year different? The answer is: Take charge. The answer is: Write your own job description, using these principles.

  • Knowing your appropriate load allows you to know your overload.
  • If you have a joint appointment, total the activities of each part of your appointment and divide them in half.
  • If you are a visitor or a post-doc, do your job well and politely decline to do favors or spend time on anything institutional you have not been hired for.
  • Limit the number of recommendations you agree to write, and be clear with students what they need to do for you.
  • Do not volunteer, stupid.
  • Underrepresented faculty in underrepresented fields have no obligation to extend themselves without end to under-served students.
  • Your scholarship is part of your job

She elaborates on all of them. GO READ IT!

Posted in Career Planning, Work Habits | Tagged , , , , , , | 2 Comments